Agenda Writing

An agenda, also called a docket or a schedule, is a list of activities in the order they are to be taken up, from the beginning till the adjournment. An agenda helps in preparing for a meeting by providing a list of items and a clear set of topics, objectives, and time frames that are needed to be discussed upon.

Format of an Agenda

An Agenda normally includes the following elements −

• Meeting Agenda Title − at the top; preferably center-aligned

• Meeting Information − Description of the purpose

• Objective − description of Agenda

• Date − for maintaining records of correspondence

• Location − the place of meeting

• Time − the actual time of commencement of the meeting

• Meeting Type − brainstorming or Discussion or Assessment

• Time of Arrival − time to begin the meeting

• Time of Adjournment − time the meeting ends

• Attendees − Number of people present, with their names

• Preparation for Meeting −

• Please Read − instructions to be followed

• Please bring − things supposed to be carried that day

• Action Items −

Last Action	Responsible Authority	Due Date
New Action	Responsible Authority	Due Date

• Other notes − other instruction or information to be taken down.

Example - Agenda Writing

Meeting Information − Update after meeting representatives of Hasta La Vista.

Objective − for the purpose of interior decoration of our office premises.

Date- 23^rd April, 2015

Location- Meeting Room-1

Time- 4:30 PM

Meeting Type- Discussion

Time of Arrival- 6:00 PM

Time of Adjournment- 8:30 PM

Attendees- Mohtahsim M., Kiran K. Panigrahi, Gopal K Verma, Manisha Shejwal

Preparation for Meeting:

Please Read - Hasta La Vista Company Brochure, Quotation Document

Please bring - Competitor Company’s quotation, hourly rates analysis

Action Items:

Due Action:

New Action:

Other notes - Products to purchase for the interior décor.